KANO SOCIETY

 Constitution Rules & Regulations

 TITLE

1.   The name of the organization shall be The Kano Society. (hereinafter referred to as “the Society”.)

 OBJECTS

2.   The objects of the Society shall be

(a) To maintain, support and propagate the ethos and techniques of traditional judo as defined by the Society.

(b) To foster contact with the Kodokan, Tokyo, Japan

(c) To be an independent International body without formal affiliation or allegiance to any other organization.

 MEMBERSHIP

3.   The Society shall consist of the following persons:­

                 Affiliates

Full Members / Life Members (Including overseas)

Founder Members

4    Affiliates shall be those who have been proposed by one Full Member, who have paid their current annual subscription and been accepted by the EC.. They may attend General Meetings but do not have voting rights.

5.   Full Members shall be those who (a) have paid their current annual subscription, have been proposed by two Full Members, and have been accepted by the Executive Committee and (b) those who subsequently renew their Full Membership. They shall have full voting rights at General Meetings or in postal ballots.

6.   Life Members shall be those Full Members who have paid the Life Membership Fee which shall be determined by the Executive Committee. They shall have the same voting rights as Full Members.

7.  Founder Members shall be those who founded the Society. Their voting rights shall be the same as Full Members.

8.   No Member shall receive payment or monies from the Society under any pretext or in any form whatsoever except for professional services authorized by the EC.

 THE EXECUTIVE COMMITTEE

9.   The management and general working of the Society shall be deputed to the Executive Committee of the Society, (otherwise known as the EC). It shall consist of five Full Members elected at the Annual General Meeting. They shall serve for a period of one year but may submit themselves for re-election. The Officers of the Society shall consist of an Honorary Secretary and Honorary Treasurer elected by the EC from among its members. The EC shall meet at least once every two months and shall elect its own Chairperson for each meeting.

The EC shall conduct the day to day affairs of the Society in accordance with the Constitution, hold all monies of the Society in such a place and manner as it sees fit, expend such funds in furtherance of the Objects of the Society, set membership fees, approve new Affiliates and Members and represent the Society in its transactions with outside bodies.

The Executive Committee may appoint any Full Member to serve on the committee in the event of a vacancy. Such as person shall serve to the next AGM. Decisions of the Executive Committee Meetings shall be made by a simple majority except in the case of acceptance of Affiliates and Membership which shall be by unanimous decision in closed ballot.

  TRUSTEES

10. There shall be four Trustees who in the first instance shall be the four Founder Members and subsequently those nominated by the Trustees when vacancies arise. They shall hold all the property of the Society in trust and may inspect the records and books of the Society at any reasonable time. The Trustees shall have the right in simple majority to determine the Society in the event that it deviates substantially from its Objects.

 GENERAL MEETINGS

11. Annual General Meetings will be held annually each year within three months of the ending of the Society’s financial year which shall be ₃₁st December. At AGMs the annual report of the Executive Committee shall be submitted along with the annual accounts. Elections to the Executive Committee shall also be held and any other relevant business. The EC or any two Full Members may nominate any Full Member for election to the EC The calling notice for the AGM shall be sent out not less than thirty days in advance along with the annual report and accounts and any proposals from the Executive Committee. Proposals and or amendments from Full members shall be sent to the Executive Committee not less than twenty one days before the AGM and these proposals and or amendments shall be sent out to the Full Members not less than fourteen days before the AGM. Amendments shall not be a direct negation of a proposal. New proposals may not be made during the AGM.

12. Extraordinary General Meetings may be proposed by not less than ten Full Members. The expense of such meetings shall be borne by those proposing the meeting. The proposal for such meeting shall be received by the Executive Committee in writing, signed by those proposing the meeting and specifying the business to be voted on. No other business may be done at the Meeting. On receipt of the proposal the Executive Committee shall inform all the Full members within ten days, detailing the time and place of the EGM. The Executive Committee shall give not less than fourteen days calling notice of the meeting.

13. Proposals at an Annual General Meeting will be decided by a simple majority vote. At Extraordinary General Meetings proposals will be decided by a two thirds majority of those present and voting. Constitutional changes shall be decided by not less than a majority of two thirds of current Full Membership present and voting at the Meeting.

14. General meetings shall be chaired by one of the Trustees.

 QUORUM

15. The quorum for meetings of the Executive Committee shall be three. For General Meetings it shall be ten.

PROXY

16. Proxy voting shall not be allowed at any of the Society’s meetings.

 RESTRICTIONS

17. No Member shall give the name and or address of the Society in any advertisement or use it for business purposes other than that of the Society..

 DISSOLUTION

18. The Society may be dissolved by not less than two thirds of the Full Members voting by postal ballot which shall be conducted by an independent person or body.

19. In the event of dissolution the Trustees shall realize the property of the Society and after discharging all liabilities transfer any residual assets to a non-profit making organization or charitable body with similar objects and aims to the Society at which time the Society shall be fully dissolved.

Rules and Regulations

1.  Membership of the Society shall be open to suitable individuals irrespective of their religion, colour, race and sex.

2.   Any Affiliate or Member who brings the Society into disrepute or whose conduct is prejudicial to the Society shall be suspended by a majority vote of the Executive Committee with expulsion or otherwise decided by a simple majority at a General Meeting which the person concerned may attend but not vote. In the events of expulsion any outstanding membership monies will be refunded.

3.   Annual membership of new Affiliates and Full members shall run from the date they are accepted into membership by the next meeting of the Executive Committee. Upon acceptance by the EC the individual will be notified and requested to pay his or her fees within 28 days. Renewal of membership shall be made on the each anniversary of the first payment. In the event that the membership is not paid on the due date the rights of the Member to participate in the affairs of the Society shall cease from that date till full payment is made. If no payment is made within three months of the due date the individual concerned shall be deemed to have terminated his or her membership until such time as full membership payment is made.

4.  Members are required to notify the Honorary Secretary of change of address.

5.    The Honorary Treasurer shall cause proper records to be kept of the financial affairs of the Society which shall be open to inspection by Full Members and Trustees at any reasonable time. The Honorary Treasurer shall be responsible for preparing the Annual Accounts on time and submitting them in the first place to the EC and then the AGM. The income of the Society shall be solely derived from subscriptions, donations and activities within the aims of the Society. Surplus funds shall be invested by the Trustees in consultation with the EC.

6.   The Honorary Secretary shall be responsible for calling Executive Committee meetings in consultation with the other EC members, keeping records of the meetings, keeping Membership records, updating the Constitution, advising the EC members on the Constitution.

7.   The Founder Members are R.Bowen, S.Brogan, S.Hoare, M.Hodkinson