Constitution Rules & Regulations
The name of the organization shall be The Kano Society.
(hereinafter referred to as “the Society”.)
The objects of the Society shall be
3. The Society shall consist of the following persons:
Full Members / Life Members
Affiliates shall be those who have been proposed by one Full Member, who
have paid their current annual subscription and been accepted by the EC.. They
may attend General Meetings but do not have voting rights.
Full Members shall be those who (a) have paid their current
annual subscription, have been proposed by two Full Members, and have been
accepted by the Executive Committee and (b) those who subsequently renew their
Full Membership. They shall have full voting rights at General Meetings or in
Life Members shall be those Full Members who have paid the Life
Membership Fee which shall be determined by the Executive Committee. They shall
have the same voting rights as Full Members.
7. Founder Members shall be those who founded the Society. Their voting rights shall be the same as Full Members.
No Member shall receive payment or monies from the Society under any
pretext or in any form whatsoever except for professional services authorized by
The management and general working of the Society shall be deputed to the
Executive Committee of the Society, (otherwise known as the EC). It shall
consist of five Full Members elected at the Annual General Meeting. They shall
serve for a period of one year but may submit themselves for re-election. The
Officers of the Society shall consist of an Honorary Secretary and Honorary
Treasurer elected by the EC from among its members. The EC shall meet at least
once every two months and shall elect its own Chairperson for each meeting.
The EC shall conduct the day to day affairs of the Society in
accordance with the Constitution, hold all monies of the Society in such a place
and manner as it sees fit, expend such funds in furtherance of the Objects of
the Society, set membership fees, approve new Affiliates and Members and
represent the Society in its transactions with outside bodies.
The Executive Committee may appoint any Full Member to serve on
the committee in the event of a vacancy. Such as person shall serve to the next
AGM. Decisions of the Executive Committee Meetings shall be made by a simple
majority except in the case of acceptance of Affiliates and Membership which
shall be by unanimous decision in closed ballot.
There shall be four Trustees who in the first instance shall be the four
Founder Members and subsequently those nominated by the Trustees when vacancies
arise. They shall hold all the property of the Society in trust and may inspect
the records and books of the Society at any reasonable time. The Trustees shall
have the right in simple majority to determine the Society in the event that it
deviates substantially from its Objects.
Annual General Meetings will be held annually each year within three
months of the ending of the Society’s financial year which shall be 31st
December. At AGMs the annual report of the Executive Committee shall be
submitted along with the annual accounts. Elections to the Executive Committee
shall also be held and any other relevant business. The EC or any two Full
Members may nominate any Full Member for election to the EC The calling notice
for the AGM shall be sent out not less than thirty days in advance along with
the annual report and accounts and any proposals from the Executive Committee.
Proposals and or amendments from Full members shall be sent to the Executive
Committee not less than twenty one days before the AGM and these proposals and
or amendments shall be sent out to the Full Members not less than fourteen days
before the AGM. Amendments shall not be a direct negation of a proposal. New
proposals may not be made during the AGM.
Extraordinary General Meetings may be proposed by not less than ten Full
Members. The expense of such meetings shall be borne by those proposing the
meeting. The proposal for such meeting shall be received by the Executive
Committee in writing, signed by those proposing the meeting and specifying the
business to be voted on. No other business may be done at the Meeting. On
receipt of the proposal the Executive Committee shall inform all the Full
members within ten days, detailing the time and place of the EGM. The Executive
Committee shall give not less than fourteen days calling notice of the meeting.
Proposals at an Annual General Meeting will be decided by a simple
majority vote. At Extraordinary General Meetings proposals will be decided by a
two thirds majority of those present and voting. Constitutional changes shall be
decided by not less than a majority of two thirds of current Full Membership
present and voting at the Meeting.
General meetings shall be chaired by one of the Trustees.
The quorum for meetings of the Executive Committee shall be three. For
General Meetings it shall be ten.
Proxy voting shall not be allowed at any of the Society’s meetings.
No Member shall give the name and or address of the Society in any
advertisement or use it for business purposes other than that of the Society..
The Society may be dissolved by not less than two thirds of the Full
Members voting by postal ballot which shall be conducted by an independent
person or body.
In the event of dissolution the Trustees shall realize the property of
the Society and after discharging all liabilities transfer any residual assets
to a non-profit making organization or charitable body with similar objects and
aims to the Society at which time the Society shall be fully dissolved.
Rules and Regulations
1. Membership of the Society shall be open to suitable individuals
irrespective of their religion, colour, race and sex.
2. Any Affiliate or Member who brings the Society into
disrepute or whose conduct is prejudicial to the Society shall be suspended by a
majority vote of the Executive Committee with expulsion or otherwise decided by
a simple majority at a General Meeting which the person concerned may attend but
not vote. In the events of expulsion any outstanding membership monies will be
3. Annual membership of new Affiliates and Full members
shall run from the date they are accepted into membership by the next meeting of
the Executive Committee. Upon acceptance by the EC the individual will be
notified and requested to pay his or her fees within 28 days. Renewal of
membership shall be made on the each anniversary of the first payment. In the
event that the membership is not paid on the due date the rights of the Member
to participate in the affairs of the Society shall cease from that date till
full payment is made. If no payment is made within three months of the due date
the individual concerned shall be deemed to have terminated his or her
membership until such time as full membership payment is made.
4. Members are required to notify the Honorary Secretary of change
5. The Honorary Treasurer shall cause proper records
to be kept of the financial affairs of the Society which shall be open to
inspection by Full Members and Trustees at any reasonable time. The Honorary
Treasurer shall be responsible for preparing the Annual Accounts on time and
submitting them in the first place to the EC and then the AGM. The income of the
Society shall be solely derived from subscriptions, donations and activities
within the aims of the Society. Surplus funds shall be invested by the Trustees
in consultation with the EC.
6. The Honorary Secretary shall be responsible for calling
Executive Committee meetings in consultation with the other EC members, keeping
records of the meetings, keeping Membership records, updating the Constitution,
advising the EC members on the Constitution.
7. The Founder Members are R.Bowen, S.Brogan, S.Hoare,